User Content & Photo Submission Policy

Effective Date: January 1, 2025  ·  Last Updated: June 2025

Plain English Summary When you submit a photo to The Trophy Vault — for the community gallery or the Score That Trophy game — you are giving us permanent, royalty-free permission to use that photo however we choose. You keep ownership of the photo. We gain the right to use it. Read Section 3 for the full license terms.

1. Scope of This Policy

This User Content & Photo Submission Policy ("Photo Policy") applies to all photos and related content ("Submitted Content") that users submit to The Trophy Vault through any available channel, including:

• Email submission to a Trophy Vault address

• Web form submission on thetrophyvault.com

• In-app submission (when that feature becomes available)

• Any other method we make available for content submission

This Photo Policy is part of and supplements The Trophy Vault Terms of Service and Privacy Policy. By submitting any content, you agree to all three documents.

2. What You Are Submitting For

Submitted Content may be used in either or both of the following features:

Community Trophy Gallery

A public gallery within the app where the hunting community can browse and share notable trophy photos. Submissions to the gallery may be displayed publicly to all app users.

Score That Trophy Game

An in-app game where users are shown a photo of a harvested animal and attempt to guess the trophy score. Photos used in this game are displayed to all players. Submitted photos may be used as game content at our sole discretion.

3. License Grant

By submitting any photo or content to The Trophy Vault, you grant William Klaproth, doing business as The Trophy Vault, a perpetual, irrevocable, worldwide, royalty-free, non-exclusive license to use, reproduce, display, publish, distribute, modify, adapt, create derivative works from, and otherwise exploit your Submitted Content in any medium or format, now known or hereafter developed, for any purpose — commercial or non-commercial — without further notice to you, without your approval, and without compensation to you.

This means we may use your photo in the app, on our website, in marketing materials, in social media, in promotional content, in press coverage, in future app features, or in any other context we determine appropriate — without asking again each time.

You retain ownership of your original photo. This license does not transfer copyright to us. It gives us broad, permanent rights to use the photo without restriction.

4. What You Are Representing When You Submit

By submitting a photo, you represent and warrant that:

• You are the original photographer or you own the rights to the photo, or you have explicit written permission from the rights holder to submit it under these terms

• The photo does not infringe the copyright, trademark, privacy, or other rights of any third party

• Any person visibly identifiable in the photo has given you permission to submit their likeness for public display

• The harvest depicted in the photo was taken legally in compliance with all applicable federal, state, tribal, and local hunting laws and regulations

• The photo does not contain content that is obscene, defamatory, harassing, or otherwise unlawful

• You are at least 18 years of age, or have parental or guardian consent to submit

If any of these representations are false, we reserve the right to remove your submission and pursue any available legal remedies.

5. Our Right to Accept, Reject, or Remove Content

Submission does not guarantee use. We reserve the right to:

• Accept or reject any submission at our sole discretion

• Remove any submitted photo from the gallery or game at any time for any reason

• Edit, crop, recolor, or otherwise modify submitted photos for use within the app or in promotional contexts

• Use submitted photos in a different context than the one originally intended (e.g., a gallery submission used in the game)

We are not obligated to use any submitted photo, and submission creates no contractual obligation on our part to publish or display your content.

6. Requesting Removal Before Publication

If you submitted a photo and it has not yet been published in the app or game, you may request removal by contacting us at info@thetrophyvault.com with the subject line "Photo Removal Request" and a description of the photo you submitted.

We will make reasonable efforts to honor removal requests received before a photo goes live. Once a photo has been published — whether in the community gallery, the Score That Trophy game, or any other public context — the license grant in Section 3 is in full effect and the photo cannot be removed from all uses retroactively.

We will notify submitters via the email address used at submission if we are able to do so, but we are not obligated to provide advance notice before publishing submitted content.

7. No Compensation

Submissions to The Trophy Vault are voluntary and unpaid. You will not receive monetary compensation, credit, or any other form of payment in exchange for submitting your photo or for our use of it under the license granted in Section 3.

We may, at our discretion, provide attribution (such as a hunter's name or username) alongside a photo, but we are not required to do so.

8. Content Standards

Submitted photos must depict legally harvested big game animals. We will not accept or publish:

• Photos of illegally taken animals or poaching activity

• Photos that are sexually explicit or obscene

• Photos depicting abuse of animals beyond normal and accepted field-dressing or hunting practices

• Photos that contain identifying information about private hunting land without the landowner's permission

• Photos that are digitally manipulated to misrepresent the animal's score or appearance

• Photos you do not have the right to submit

We reserve the right to determine what meets these standards at our sole discretion.

9. Privacy of Submitted Photos

Photos submitted to the community gallery or Score That Trophy game will be displayed publicly within the app and potentially in other public-facing contexts. Do not submit any photo you wish to keep private.

If your photo contains location metadata (EXIF data), we may strip that data before publishing, but we do not guarantee it. If you are concerned about location privacy, remove EXIF data from your photo before submitting.

10. How to Submit

Currently, photo submissions are accepted by:

• Email: Send your photo to info@thetrophyvault.com with the subject line "Trophy Photo Submission." Include the species, approximate score (if known), state/region of harvest, and your name or username as you'd like it credited (optional).

• Web form: A submission form will be available at thetrophyvault.com/submit when ready.

In-app submission will be available in a future update. This policy applies to submissions through all channels.

By submitting through any of these channels, you confirm that you have read, understood, and agreed to this Photo Policy.

11. Changes to This Policy

We may update this Photo Policy as the app's community features grow. Changes will be posted at this URL with an updated "Last Updated" date. Submissions made after changes are posted are subject to the updated policy. Submissions made before changes are posted remain subject to the terms in effect at the time of submission.

12. Contact

Questions about this policy or your submission? Contact us:

The Trophy Vault — Submissions

Email: info@thetrophyvault.com

Website: thetrophyvault.com